Publish an Entry

Publishing an entry in Contentstack involves making it available to one or more publishing environments. This process can include localized versions and referenced items.

To publish an entry, log in to your Contentstack account, and perform the following steps:

1. Go to your stack, and click on the “Entries” icon on the left navigation panel. You can also use the shortcut key “E”(for both Windows OS and Mac OS users) to access entries.
2. Locate the entry you want to publish.
3. Open the entry to be published and click the Publish icon at the bottom-right corner of the page.
4. In the Publish Entry modal, select the desired environments under Select Environment(s) and the appropriate locales under Select Language(s) in which the entry gets published.

   Note: You can select up to 10 environments and 10 locales for a single publishing action.

5. Under Publish, select one of the two available options:
   1. Now: Publish the asset immediately.
   2. Later: Schedule the asset to be published at a specific date and time. If you select this option, additional fields appear where you can specify the date, time, and time zone.
      

      Note: Scheduled publishing dates cannot exceed 12 months from the current date.

      If you select a time zone that follows daylight saving time (DST), you will see a help text at the bottom of the dialog that highlights the effective publishing date, time, and timezone.

      Note: The DST time difference is one hour.

6. Click Publish to confirm your action.
   

   Alternatively, you can also publish an entry from the list page. To do so, perform the steps given below:

   1. On the entries list page, locate the entry you want to publish and click the vertical ellipsis in the Actions column next to the entry.
   2. Select Publish from the dropdown menu.
   3. Select the environment(s) and locale(s) under Select Environment(s) and Select Language(s).
   4. Under Publish, select either Now (publish immediately) or Later (at a later date/time that you provide).
   5. Click Publish to confirm your action.
      

      You can also publish an entry by selecting the checkbox next to it on the Entries list page. A floating widget will appear—click the horizontal ellipsis on the right side of the widget and click Publish.
      

   Note:

   • The publishing date cannot exceed 12 months from the current date.
   • If the selected time zone observes daylight saving time (DST), a help text displays the adjusted publishing time, accounting for DST changes.
7. Click Send to finalize and initiate the publishing process.

Tip: You can publish entries in bulk for efficiency.

Publish Referenced Entries

When publishing an entry with referenced items, for all the unpublished entries or assets, you will receive an alert listing the unpublished references.

You can choose one of the following publishing options:

1. Publish the entry with all its references: This option publishes the entry along with all its referenced entries.
2. Publish the entry without its references: This option publishes only the entry itself, excluding its referenced entries.

Tip: Always publish an entry along with its references to ensure the referenced items are visible in the published environment.

Publish Entries with Nested References.

Note: Nested Reference Publishing is a plan-based feature. Please contact your organization administrator for details for more details

You can publish an entry or a group of entries along with all their nested referenced entries and assets. The Reference View provides a clear outline of all the levels of referred items, enabling efficient management of nested references.

Steps to Publish an Entry with Nested References

To publish an entry along with its nested references, log in to your Contentstack account and perform the following steps:

1. Go to your stack, and click the “Entries” icon on the left navigation panel or press E (for both Windows and Mac users).

2. Open the entry you want to publish.

   
3. Click the Publish button at the bottom of the entry page. In the Publish Entry modal, select the desired environments under Select Environment(s) and the appropriate locales under Select Language(s) where the entry gets published, and click Send.

   Note: At a time, you can select up to 50 environments and 50 locales for publishing content.

4. Under the Publish option, select Now to publish immediately or Later to schedule it for a specific date and time.
5. The Publish Reference(s) modal displays all nested references (entries and assets) associated with the main entry. You can modify a child entry by clicking the Edit entry in the new tab icon.If a warning symbol appears next to a reference, hover over it to view messages about potential publishing issues.
   

   Note: Only the latest version of each nested reference will be published.

6. Click Send With References to publish the entry along with all nested references.
   

   Note: Only up to 5 levels of nested references can be published at a time.